Terms and Conditions for working as a vendor with NM Wedding Expos
Responsibilities of Legacy Media, The Wedding Guide of New Mexico and NM Wedding Expos:
1) Arrange a bridal show, at which Vendor will have a display space.
2.) Promote and advertise the Wedding Expo on a variety of media before the event.
3.) Make every effort to locate Vendor’s space as requested, but without guarantee, unless in writing.
4.) Provide a list of brides (if noted per agreement, specified by booth type) that registered for the Expo within 5 business days after the event.
Responsibilities of Vendor:
1.) Appropriate decoration of Vendor space at Wedding Expo, using materials only relevant to Vendor’s business & promoting only products/services sold by Vendor. Persons promoting products/services not specified in this agreement will be asked to leave the Expo immediately without any compensation.
2.) Staffing for Vendor’s space during the entire duration of the Wedding Expo as well as completion of Vendor’s space set up by 11 a.m. and load out by 7 p.m. the day of the Expo.
3.) Vendors must comply with all rules & regulations in both the Vendor Handbook and facilities guidelines including but not limited to food service, displays, prize giveaways and deadlines. Vendor is charged with knowing/complying with all laws pertaining to licensing, tax, health, safety & copyright. 4.) Vendor agrees not to sell, lend or otherwise transfer this list to any other party. Communication must be limited to the business type listed below. Vendor agrees not to use the list to promote another business or event, even if promotion is combined with Vendor information. Vendor acknowledges any liability for any unauthorized use of the list, which may include legal action and banning from further shows.
5.) New Vendors pay 1/3 down at signing of this agreement. All Vendors must be paid in full 14 days before event. Vendors may cancel their space by notifying Legacy in writing 30 or more days before the Expo to receive a refund, less $100. Vendors who cancel in writing 29-8 days before the event will receive 1/2 of the monies received. No refunds will be given with 7 or fewer days notice. Any refunds will be given after the Expo.
6.) Agreement that any space sharing must be pre-approved in writing by Legacy Media. If Vendors have other businesses not previously approved in writing on the Expo floor with them, they will be asked to leave immediately - without any compensation for costs incurred or monies lost or paid.
7.) In the event of adverse weather conditions, fire, disaster, labor disputes or any other cause beyond the control of the Expo, Legacy Media will relocate or reschedule the show without any liability suffered by the Vendor.
8.) Legacy Media and the facility will not be responsible for personal safety of Vendor and its representatives nor the safety of property from theft or damage. Vendor agrees to indemnify and hold harmelss Legacy Media and the facility from all claims by Vendors or its employees arising out of any act or omission in any way related to the Vendor’s participation in the show.
9.) If a dispute arises, it will be settled through binding arbitration in Bernalillo County, NM. This contract supercedes any other written or verbal communication with Legacy Media.
The New Mexico Wedding Expos is committed to providing welcoming and inclusive events for all attendees. We will not permit, tolerate, or condone discrimination by our attendees or vendors, including the refusal to provide products or services, on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity or expression, sexual orientation, military or veteran status, or any other characteristic protected under applicable federal, state or local law. If you have questions about this stance or have an experience that could be a violation of this policy, please contact us at info@WeddingGuideNM.com or call us at 505-856-0426.